USAFL Annual General Meeting

Location
Executive Learning Center
Wyndham Garden Hotel
I-34
Austin, TX

Procedures, Nominations and Agenda

The 2013 USAFL Annual General Meeting (AGM) will commence at 1:30pm on Friday October 18th. Per the USAFL Constitution, rules of the AGM are as follows:

  • Each chartered USAFL club shall elect 1 designated representative
  • If this is not the President, the club must notify secretary@usafl.com in writing who the representative will be.
  • Only the club representative shall have the authority to speak during the AGM
  • The AGM is open to all USAFL members, but they shall have no voting or speaking privileges

Each chartered club shall have the following voting authority:

  • A clubs – 1 vote
  • B clubs – ½ vote
  • C clubs – ¼ vote
  • D clubs – no vote

A club may submit their vote in one of the following ways:

  • Vote at the AGM
  • The club president may submit vote via email to secretary@usafl.com prior to AGM 
  • The club may appoint another club to vote on its behalf

The following positions are up for election and the following nominations have been submitted as of 10pm EDT October 10, 2013. Nominations may occur from the floor during the AGM.

President

  • Andy Vanica (Denver) – current President 2012, 2013
  • Denis Ryan (Baltimore)

Treasurer

  • Keith Nelson – current Treasurer 2013

Secretary

  • Andrea Casillas (New York) – current Secretary 2011, 2012, 2013

Member-at-large

  • Kathryn Hogg (Minneapolis) – current Member-at-Large 2012, 2013

VP East

  • Mike Sheppard (Boston) – current VP East 2011, 2012, 2013
  • Cameron Pinnock (Ft. Lauderdale)

VP West – Position Open

  • Kevin Stanley (Seattle)

VP Central – Position Open

  • Scott Matheson (Columbus)
  • David Bowden (Houston)

The Secretary will conduct the meeting as following:

  • Role Call of chartered clubs and club representatives
  • Each candidate shall have 5 minutes to present their case
  • Voting shall occur in the following order with the following processes:
    • President
      • Secretary shall call for floor nominations
      • Incumbent
      • Challenger(s)
      • Votes tallied and announced
    • Vice President East
      • Secretary shall call for floor nominations
      • Incumbent
      • Challenger(s)
      • Votes tallied and announced
    • Vice President Central
      • Secretary shall call for floor nominations
      • Challenger(s)
      • Votes tallied and announced
    • Vice President West
      • Secretary shall call for floor nominations
      • Challenger(s)
      • Votes tallied and announced
    • Treasurer
      • Secretary shall call for floor nominations
      • Incumbent
      • Challenger(s)
      • Votes tallied and announced
    • Member-at-large
      • Secretary shall call for floor nominations
      • Incumbent
      • Challenger(s)
      • Votes tallied and announced
    • Secretary
      • Secretary shall call for floor nominations
      • Incumbent
      • Challenger(s)
      • Votes tallied and announced
  • Secretary to call meeting to close

USAFL Constitution - Articles relating to the AGM and Voting Process

ARTICLE 8 – MANAGEMENT – USAFL

a. Management of the USAFL shall be vested in its Board of Directors.

Board Of Directors - USAFL

b. The USAFL Board of Directors shall consist of the following:

  1. President
  2. Secretary
  3. Treasurer
  4. Vice President East
  5. Vice President Central
  6. Vice President West
  7. Member-at-Large

Board Of Directors - USAFL - Representation

e. Members of the Board shall be elected by a majority of vote of voting delegates at the Annual General meeting. The members of the Board of Directors shall be apportioned throughout the jurisdiction of the USAFL so that not more than two members of a member club may serve on the Board of Directors.

Nominations And Elections - USAFL

f. Except for the Executive Director and Assistant Executive Director, officers of the USAFL and the jurisdictional directors shall be elected at the annual meeting of the USAFL by a majority vote of those delegates allowed to vote under this Constitution.

g. Nominations for office and Board of Directors shall be submitted to the then standing Secretary thirty (30) days prior to the Annual General Meeting. The Secretary shall serve as the chair of the USAFL nominating committee.

h. To be eligible for nomination as a regional vice president or director, the candidate can only be nominated from within the region and must be a member of the USAFL.

i. The USAFL Executive Director and Assistant Executive Director shall be appointed by the Board of Directors.

j. A list of nominees prepared by the Nominating Committee shall be presented to the board of directors for approval. The approved list of nominees shall be provided to the delegates as they register.

k. Any delegate or group of delegates may make nominations from the floor in opposition to a nominee submitted in the Nominating Committee report. Each office shall be filled by the nominee receiving more than half the votes cast for that office.

l. When votes are cast for more than two candidates for the same office and none of the candidates receives a majority, another vote will be taken on the two who received the most votes.

ARTICLE 14 - MEETINGS USAFL

Annual General Meeting

a. The AGM gives the USAFL and it's member clubs a chance to discuss important issues, set an agenda for the next year and elect the new officers of the USAFL. The following rules and procedures apply to the of the AGM:

  1. Each "A" club have one vote at the AGM.
  2. If an "A" club cannot attend the AGM they may appoint a non-member as a delegate, or issue a voting proxy to another voting member. Proxies must be sent by email to the USAFL secretary (secretary@usafl.com) 2 weeks prior to the meeting with the details of who will be voting on the club‟s behalf. This notification needs to be submitted by the present USAFL delegate or the Club President
  3. Notification of a voting members delegate or proxy holder shall be submitted by email to the USAFL secretary (secretary@usafl.com) 2 weeks prior to the meeting. Only one delegate has the right to vote on the clubs‟ behalf. If a member club does not reply the USAFL Board may assume that the Member Club has decided not to exercise its rights as a club and will not be a voting member at the AGM.
  4. Any interested part may attend the AGM as an observer. However, only the voting delegate from each club can speak. The Board reserves the right to limit the attendance of interested parties based on the capacity of the meeting room and the number of people interested in attending.

Note: Amendment in 2004 give B clubs ½ vote and C clubs ¼ vote.

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