Position Available

Australian Consulate-General
New York

Position Title: Public Diplomacy Officer Position No: 25

Team: Public DiplomacyGrade: BB 1

Security Assessment: Security Clearance Required

The Australian Consulate General New York invites applications for the position of Public Diplomacy Officer.

The terms of employment will be in accordance with the Conditions of Service and New York-Based Staff Employee Handbook. Employment will be offered on a contract basis, for an initial period of two years. The Australian Consulate General New York will not be responsible for any relocation costs, nor the return of the officer and family to their country of origin at the end of the contract.

The Australian Consulate General New York will arrange the necessary work authorization for the successful candidate. Starting salary is US$30,086.

As a member of the Public Diplomacy Team, the Public Diplomacy Officer is responsible for specific public diplomacy projects supporting events planning, web maintenance and other public diplomacy activities as required. The Officer supports the development of innovative and creative policies to support the objectives of the Consulate. Contributes to the overall effectiveness and team approach of the joint organisation.

1. Undertake specific public diplomacy projects as directed, which may include research and development of relevant markets and contacts, etc.
2. Assist members of the Public Diplomacy Team develop and manage Public Diplomacy Programs and events. Including: locating and liaison with venues, logistical planning, design, production and distribution of invitations, monitoring RSVPs and contact follow through.
3. Assist with appropriate reporting to the Consulate, Canberra and other stakeholders as required. Support and provide input into the statistical and financial records for the Public Diplomacy Team.
4. Involvement in the Public Diplomacy Cultural Review Committee.
5. Assist the Public Diplomacy team develop and update contact databases.
6. Help to develop and to maintain content on the Consulate's website, including posting information to the site and maintaining the site's Events Calendar.
7. Manage email database and send out information to database on upcoming events.
8. Manage and respond to e-mails requesting information.
9. Provide back up assistance to Office of Consul General.
10. Assist the Public Diplomacy team and the Office of the Consul General in research support.
11. Maintain bookings register for the Macarthur Room.
12. Responsible for achieving specific objectives as might be determined from time to time.
13. Provide back-up to the Events Coordinator and Public Diplomacy Team as required.
14. Assist in answering general information inquiries and student requests as required.
15. Perform other duties as required.

· Minimum of 3 years experience working in a professional office environment with at least 1 year experience coordinating a variety of large and small, formal and informal events is desirable.
· Tertiary training or Bachelor's Degree desirable.
· Knowledge of achieving objective outcomes for events is required.
· Ability to establish, grow and maintain a network of significant cultural relations contacts.
· Strong analytical, writing, negotiation and interpersonal skills.
· Takes initiative and is responsive to the needs of the organisation.
· Strong attention to detail and strong follow-up skills.
· Ability to coordinate various activities simultaneously, work effectively under time constraints, to plan events from beginning to end, and to meet deadlines.
· Ability to work effectively in changing environments and to handle unforeseen situations related to event coordination.
· Proficient PC software skills.
· Australian citizenship preferred (to meet security clearance requirements), or citizenship in one of the five favoured nations as permitted by DFAT policy

Selection criteria
Demonstrate organisational skills, including the ability to manage competing priorities and to meet deadlines, and to take projects from initial stages through to completion.
Persuasive communication skills, including the ability to liaise with clients and to develop good working relationships
Interpersonal skills to work within a team unit
Good oral and written communication skills
Proficiency in office computing applications, especially Microsoft Office applications and database management

Applications close on 10 June 2005 (close of business)

More Information
For more information please contact Francois Dekker in New York by e-mail (francois.dekker@dfat.gov.au) or on +1 212 351-6526. (The current time difference between New York and Australian Eastern Standard Time is -16 hours.) For more information about the Australian Consulate-General in New York access http://www.australianyc.org

For more information about locally-based employment in Australian overseas missions go to http://www.dfat.gov.au/recruit/les.html

How to apply:
Applications should consist of
1. A statement addressing the Selection Criteria (max. two pages),
2. A CV setting out the applicant's employment and educational history (max. 2 pages), and
3. The contact details of two referees.

Please note:
No formal cover letter is required
To avoid problems with our e-mail gateway, please do not include photographs in your resume and/or e-mail.
Attached documents should be in either Word or PDF format.

Applications should be e-mailed to: francois.dekker@dfat.gov.au
Alternatively, they can be faxed to +1 212 351-6501 or mailed to:

Francois Dekker
Australian Consulate General New York
150 East 42nd St, 34th Floor
New York, NY 10017
Candidates selected for an interview will be contacted by phone, or e-mail. Please note that the Australian Consulate General New York conducts telephonic interviews in cases where the candidates are not residing in the tri-state area.

- Office Manager

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