Staff Members

The USAFL employs three part-time staff to manage the day-to-day operations of the league.

Determine the office hours and disseminate this information to players, club officials and the public.
Answer USAFL Office phone during office hours.
Manage and maintain a system to track email frequency and category.
Manage a yearly calendar for office procedures; this to be broken down into daily, weekly, monthly and annual tasks.
Follow system guidelines in the daily, weekly, monthly and annual operation of the office.
Purchase office supplies and equipment.
Maintain and update club contact information.
Organize and schedule regional teleconferences as directed by President and Board.
Forward emails and questions to appropriate Board/Portfolio members in a timely manner.
Provide President with a weekly breakdown of office operations.

File and archive league documents.
Provide any USAFL documents to board members as requested.
Maintain and update an information package for new and prospective Board members and portfolio representatives, including a role responsibility document.
Send emails/updates from the Board to Club Presidents in form of a “Presidents Update” – as directed by board and President.
Attend meetings as directed by President.
Provide the President with a monthly breakdown of work undertaken along with a monthly operations report to board prior to schedule monthly meetings.
Assist the Secretary in publishing the USAFL Annual Report.
Assist the President in liaising with USAFL Sponsors.
Assist the National Team Manager(s) in liaising with clubs for Revolution, Freedom and All-Star events.
Assist the President and the International Liaison in partnering with the AFL on achieving development objectives.
Target November of each year to have plans set for the following year with regard to the Executive Board Retreat, blackout dates (for all star games, national team games/tryouts etc.), administration timelines, Nationals, international and domestic tournaments and other issues as directed by the Board of Directors.

Help create and instill an environment of communication and co-operation between the USAFL and its Member Clubs.
Develop a procedure for new clubs wanting to join the league; liaise with these new clubs and help with initial support.
Ensure rules and regulations for games and tournaments are updated on an annual basis via the Rules and Laws Committee.
Monitor and deal with player and club registration processes, issues etc.
Oversee the management of player statistics, games played, suspensions/tribunals etc.
Work with website development team to develop and maintain USAFL membership database.
Process player nationality applications.
National Tournament
Assist the National Tournament Director in managing and organizing the USAFL National Tournament (in addition to attending championships) as directed.
Deal with player exception rulings coming into nationals
Oversee and manage player registration process

Liaise with the USAFL’s insurance agent and the Treasurer in regard to all USAFL insurance issues.
Ensure that all USAFL insurance policies are current.
Ensure that all clubs have necessary insurance information to ensure they have access to coverage for their events.
Obtain insurance certificates for teams as requested, liaise with treasurer.
Financial Management
Assist the Accountant with the management of credit card sales and other similar items.
Direct the Accountant and/or Treasurer to send out appropriate invoices for items such as club dues, Revolution, Freedom, and Competition payments, etc.

Manage and maintain a system to track email frequency and category.
Manage a yearly calendar for office procedures; this to be broken down into daily, weekly, monthly and annual tasks.
Follow system guidelines in the daily, weekly, monthly and annual operation of the office.
Purchase office supplies and equipment.
Maintain and update club contact information.
Maintain and update Board and portfolio member contact information.
Maintain and update Australian and American Advisory Council contacts and but not limited to, Australian ambassadors, USAFL alumni, AFL and AFL, other governing bodies.
Maintain and update media and networking contacts and facilitate relationships (e.g. Chamber of Commerce).
Set up monthly Board meetings, ad-hoc Board meetings, teleconferences and other meetings involving Board members. Provide information on agenda to attendees as required.
Organize and schedule regional teleconferences as directed by President and Board.
Maintain and monitor a system to track tasks as are delegated to Members of the Executive Board and Portfolio Members (as directed by secretary).
Forward emails and questions to appropriate Board/Portfolio members in a timely manner.

Help create and instill an environment of communication and co-operation between the USAFL and its Member Clubs.
Respond to incoming emails from USAFL Clubs, sponsors and supporters in a timely manner.
Update and monitor web content including but not limited to news items, press releases and photo gallery.
Update social media (Facebook, etc.) content and monitor other outlets (e.g. other USAFL Clubs, news providers etc).
Create website content as needed for stories, articles and graphical requirements.
Enter and oversee recording of player statistics, results and games played.
Update the yearly event schedule with games, tournaments and other events.
Post and disseminate all nationals’ related information such as hotels, fields, local area information as directed by National Tournament Director.

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